Event Planning Specialist

Location: Toronto, ON
Duration: 6 Months
Work Mode: Hybrid

Responsibilities:

• Lead the full life-cycle planning and execution of assigned events, collaborating closely with internal stakeholders and office leaders.
• Perform venue outreach, including site inspections, and prepare detailed budget comparisons for team review.
• Identify, research, and secure meeting venues through contract negotiations with hotels and special event spaces.
• Manage event budgets, track expenses, and conduct post-event budget reconciliation.
• Take ownership of comprehensive event services including timelines, attendee communications, registration, hotel and transportation arrangements, food and beverage, décor, speaker coordination, AV/production, branding, mobile apps, shipping, and on‑site supervision.
• Establish and maintain strong relationships with hotels, restaurants, and third‑party prov...