Administrative Assistant

EBOS leverages proprietary software, EBOS CS, combined with a strong focus on REAL Human-Touch satisfaction, to simplify back-office operations for SMEs.

We give entrepreneurs the time they need to focus on what they love most—growing their businesses and engaging with customers. As the number of entrepreneurs grows worldwide, we are innovating in this highly lucrative space.

We operate 5 business segments:

• Corporate Advisory & Corporate Secretary: We automate company incorporation, secretarial duties, filing, Nominee Director services, mailroom management, and business migration processes.
• Accounting & Bookkeeping: Led by award-winning expert Elisha Yap, we offer redefined accounting, bookkeeping, tax, and payroll solutions.
• Digital Payment: We partner with MAS-licensed institutions to provide digital banking services, helping new businesses overcome initial financial hurdles.
• Executive Recruitment: Our team works closely with clients to source talent that aligns with their specific business needs, culture, and strategic goals.
• Tax Advisory: We offer expert guidance on tax planning, deductions, credits, and corporate tax structures to help you navigate complex regulatory requirements.

With a focus on long-term growth, we help businesses minimize their tax burden, enhance financial efficiency, and avoid costly mistakes. Through our innovative tools and personalized support, EBOS ensures that entrepreneurs can focus on growing their business, while we take care of the complexities of tax compliance and optimization.

You will play a key role as an Administrative Assistant with teams in Singapore, Malaysia and the Philippines to

Please find the full job description for the Administrative Assistant position below:

Responsibilities:

• Administrative Management: Handle filing, documentation, and records management with precision. - Billing and Financial Tracking: Manage billing and invoicing processes, liaise with clients regarding accounts receivable, and perform account reconciliations. Coordinate follow-up correspondence with other departments as needed.
• Office Operations: Answer call and be responsible for all office purchase, for example pantry and stationery supplies. Maintain asset tracking to ensure accountability and efficiency.
• Departmental Coordination: Manage incoming calls, providing basic assistance or escalating complex queries. Support the preparation of reports and presentations, and liaise with other departments for compliance and administrative matters.
• Communication and Scheduling: Assist in scheduling meetings, preparing minutes, and managing departmental correspondence.
• Ad-hoc Support: Perform additional duties as assigned by the superior

Requirements:

• No Foreign Quota available.

• Minimum GCE "N"/"O" level, Nitec, or Diploma.

• 1 to 5 years of relevant experience in a similar capacity.

• Proficiency in Microsoft Office, with strong Excel skills.

• Strong written and verbal communication skills.

• Meticulous nature with the ability to analyze numerical data accurately.

• Self-motivated, hardworking, and able to work under pressure with minimal supervision.

• Excellent time management and relationship-building skills.

The Perks What's in it for you?:

• Great company culture & Work-life balance
• You'll get to work with an intelligent, hard-working, and vibrant team from South East Asia

Job Type: Full-time

Pay: $1, $3,467.54 per month

Benefits:

• Dental insurance
• Professional development

Work Location: In person