Administrative Personnel

About to Role

The Admin Personnel will be responsible for providing comprehensive administrative and operational support to ensure the smooth day-to-day functioning of the Singapore office. This role involves managing office operations, handling documentation, coordinating meetings and schedules, supporting HR and finance administrative tasks, and serving as a key point of contact for internal staff and external stakeholders.

The ideal candidate is organised, detail-oriented, proactive, and able to work independently in a fast-paced environment while maintaining a high level of professionalism.

Main Responsibilities

1. Office Administration & Operations

· Manage daily office operations and ensure a well-maintained and organized work environment.

· Handle office supplies, inventory, procurement, and vendor coordination.

· Oversee office equipment maintenance and liaise with service providers when required.

· Assist in coordinating facility-related matters (access cards, seating arrangements, and office cleanliness).

1. Administrative Support

· Support to management and department heads as needed.

· Handle correspondence, documentation, filing, and record-keeping in an accurate and timely manner.

· Prepare reports, meeting minutes, letters, and internal memos.

· Manage incoming and outgoing mail, courier services, and office deliveries.

1. Liaison & Communication

· Act as the point of contact between the Singapore office and other regional offices.

· Communicate effectively with internal teams, external partners, vendors, and visitors.

Main Requirements

1. Qualifications & Experience

·Diploma or bachelor's degree in business administration, Office Management, or related fields.

·Minimum 1–3 years of experience in administrative or office support roles (experience in a Singapore office environment preferred).

· Ability to speak and write excellent English and Mandarin.

1. Skills & Competencies

· Strong organizational and multitasking abilities.

· Excellent written and verbal communication skills.

· Proficiency in MS Office (Word, Excel, PowerPoint) and basic administrative tools.

· Ability to work independently with minimal supervision.

· Strong interpersonal skills with a positive, proactive attitude.

· High level of professionalism, confidentiality, and attention to detail.

1. Personal Attributes

· Responsible, reliable, and punctual.

· Adaptable and willing to take on new tasks.

· Customer-service oriented with a friendly and supportive disposition

· Applicants must be willing to work in Singapore

Job Types: Full-time, Permanent

Pay: $2, $2,800.00 per month

Benefits:

• Health insurance
• Parental leave
• Professional development

Work Location: In person